Notice of Privacy Practices
Effective Date: [10/10/2025]
Company Name: [Dental Supply Surplus, LLC]
Phone: [224-500-8130]
Email: [dentalsupplysurplus@yahoo.com]
Website: [dentalsupplysurplus.com]
1. Purpose of This Notice
This Notice of Privacy Practices describes how Dental Supply Surplus, LLC (DSS) collects, uses, discloses, and protects information obtained in the course of buying, selling, refurbishing, recycling, or destroying dental equipment and related materials.
We are committed to safeguarding your privacy and complying with applicable privacy, data protection, and confidentiality laws, including those relevant to healthcare information that may be incidentally received.
2. Information We Collect
We may collect the following categories of information:
Business Information: Name of dental practice, business contact details, professional license numbers, and billing information.
Transaction Information: Equipment purchase/sale records, serial numbers, and payment history.
Device Data: In cases where devices (e.g., computers, scanners, or imaging equipment) contain stored information, we may receive incidental patient data or electronic protected health information (ePHI).
Website and Communication Data: Information you provide through our website, email, or phone communications.
3. How We Use Information
We use collected information for purposes including:
Conducting equipment purchase, resale, recycling, and destruction transactions.
Providing invoices, receipts, and customer support.
Maintaining accurate business and accounting records.
Ensuring proper data destruction for devices containing ePHI or sensitive data.
Compliance with legal and regulatory requirements.
4. Protection of Information
We employ reasonable administrative, technical, and physical safeguards to protect all information from unauthorized access, disclosure, or misuse. These include:
Secure facilities and locked storage for devices awaiting resale or destruction.
Certified data wiping and destruction processes for any digital media received.
Restricted access to information by authorized personnel only.
Encrypted communication and secure document handling.
5. Disclosure of Information
We do not sell or rent personal or business information.
Information may be shared only in the following cases:
With vendors or service providers who assist in recycling, logistics, or secure data destruction (under confidentiality agreements).
When required by law, court order, or government regulation.
With your written consent for specific purposes.
6. Data Retention
We retain records only for as long as necessary to complete business transactions and meet legal, tax, or audit obligations. Information from electronic devices is destroyed or wiped according to industry standards (e.g., NIST 800-88).
8. Changes to This Notice
We may update this Notice periodically. The revised Notice will be posted on our website and available upon request. The effective date above will reflect the latest version.